New Preceptor Orientation

Preceptor Selection & Support 

  1. Preceptors are expected to have appropriate training/qualifications and tenure in the area in which they are precepting. For direct patient care rotation preceptors, this means a residency and/or clinical advanced degree (or equivalent experience) combined with sufficient experience (e.g.: greater than 1 year) tenure in their practice setting. For other types of rotations (e.g.: Drug Distribution), the specific parameters would be different though adherent to the framework above.

  2. New preceptors are requested to work through and complete the activities listed below prior to the start of their scheduled rotation(s).

  3. The UBC Faculty of Pharmaceutical Sciences Office of Experiential Education (OEE) offers various precepting workshops during the year which pharmacists are encouraged to attend.

  4. Existing preceptors are regularly encouraged to review the precepting resources available, invited to refresh their skills at preceptor workshops, engage in the learning opportunities presented above, and interact with the Program Coordinator about any perceived needs.

Preceptor Readiness

  1. Complete the six on-line Practice Educator Development Modules Course (OEE-003) available through the UBC OEE Practice Educator Resource Center. These are online, self-paced modules that will provide guidance and training for new and current preceptors. Each module is 30-45 minutes in length and are eligible for CE Accreditation.

  2. Refer to the LMPS Resident Manual and familiarize yourself with the Evaluation and Assessment Policies and Appendix B: Evaluation Rubric. Please review all key resident evaluations prior to any learning activity or direct patient care rotation here

  3. Familiarize yourself with the Canadian Pharmacy Residency Board (CPRB) standards Section 3.1 regarding a resident’s provision of patient care.

  4. Review the CPRB Ranges of Contexts and Activities and Expected Levels of Performance for Residents to gain clarity about the practical application of the CPRB standards to resident learning and development,

  5. Understand the Professionalism Expectations of Residents as outlined in the BC Y1 Residency Program Standards

  6. Ensure you have access to our one45 evaluation system (please connect with our program Administrative Assistant if you need access)

Please do not hesitate the Program Coordinator to discuss any of the above or request further support and guidance.

Preparing for Your Rotation

Once you've completed the requirements listed on the New Preceptor Orientation page, please access the manual for your rotation from one45, review the contents, and connect with the Residency Coordinators if questions. If there is no pre-existing rotation manual for your rotation, please download the LMPS Rotation Manual Template and add in your rotation-specific content.  Once this is completed, please forward your completed rotation manual in Word format to our Residency Coordinator, along with PDF copies of any required readings the resident is expected to complete prior to and during the course of the rotation, for review.  Documents will be posted to one45 and will appear alongside your rotation in the residents’ schedule.  

Unsure on the difference between goals and objectives?  How do I create outcome-based learning objectives for my rotation?  Goals are broad, general statements that describe what the resident will gain from instruction and are generally difficult to measure.  Objectives are narrow, specific and measurable, describing what the resident should be able to DO to consider them competent. Have a look at the CSHP webinar “Goals and Objectives - What's the Difference Anyways?” presented by Anjana Sengar and Anna Chiu.  Please also see How to Write Well-Defined Learning Objectives for good examples of Action Verbs in Table 2

Expectations Prior to the Rotation

Residents will reach out 2 weeks prior to the rotation to confirm expectations. Feel free to assign any pre-readings or provide supportive materials to guide resident preparation and subsequent success. Please watch for a notification from one45 a few days prior to the rotation with your resident’s own learning objectives for the rotation. These will need to be reviewed with the resident on Day 1, plus assessed at the midpoint and/or final evaluation by adding to the rotation evaluation form(s). Residents will also provide you with handover comments from their last direct patient care rotation. These comments should help guide you in recognizing the resident’s strengths and areas for further development. If you require additional information on the resident’s previous development and evaluation, please do not hesitate to reach out to the Residency Coordinators.

Supports During the Rotation

We recognize that precepting can be an overwhelming experience. Please reach out early and often for help when needed. This may include the Residency Coordinator, your Site Coordinator, and co-workers with precepting experience. Communicating your concerns or challenges will help ensure you and your resident are on the right track.

For additional Preceptor Resources, please visit our Preceptor Resources and Development page

 
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